Privacy policy

The Humanitarian Guild is committed to protecting personal information and handling data responsibly.

This Privacy Policy outlines how personal information is collected, used, stored, and disclosed in connection with the Guild’s website, recognition processes, and verification services.

Information we collect

The Guild may collect personal information including, but not limited to:

name and contact details
professional background and role information
information submitted as part of recognition or verification processes
correspondence and administrative records

Information is collected only where necessary to support recognition, verification, and administration.

Personal information submitted to the Humanitarian Guild is collected and managed by Future Leaders Academy Pty Ltd on behalf of the Guild, for the purposes of assessment, administration of recognised standing, and verification.

Use of information

Personal information is used to:

assess and administer professional recognition
maintain records of recognised standing
respond to verification requests
communicate with applicants, recognised individuals, or institutions
meet legal or administrative requirements

Information is used solely for purposes consistent with the Guild’s role as a professional recognition body.

Verification and disclosure

The Guild does not publish a public directory of recognised individuals. Personal information may be disclosed only where necessary to confirm recognised standing, and only to appropriate parties, such as employers or institutions requesting verification.

Verification confirms credential status at a point in time and does not include unnecessary personal detail.

Data storage and security

Personal information is stored securely and protected against unauthorised access, misuse, or disclosure. The Guild takes reasonable steps to ensure data accuracy and security, having regard to the nature of the information held.

Administration and processing

The Humanitarian Guild may be administered by a management entity that provides operational, administrative, and secretariat services on behalf of the Guild.

Personal information may be processed by such entities solely for the purposes described in this Policy and in accordance with applicable privacy obligations.

Access and correction

Individuals may request access to personal information held by the Guild or request correction of inaccurate information. Requests should be made through the Guild’s Secretariat.

Retention of information

Personal information is retained only for as long as necessary to support recognition, verification, and administrative purposes, or as required by law.

Third parties

The Guild does not sell or trade personal information. Information is not shared with third parties except where required for verification, administration, or legal compliance.

Changes to this policy

This Privacy Policy may be updated from time to time.

Continued engagement with the Guild constitutes acceptance of the current Privacy Policy.

Contact

Privacy realted enquiries may be directed to the Guild’s Secretariat.